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Mail that sorts itself into work.

Rivilo reads your inbox before you do. What needs you comes first, with a reply already drafted. Newsletters and receipts are out of the way, and a mail that is really a task lands on your list.

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All inboxessanne@futureready.designsupport@futureready.design

Rivilo went through your recent mail.Four things need your attention:Rivilo prepared 2 replies for you

Most important first

Annemarie de VriesNeeds a replyPricing page before the campaign — Could you send the proposal this week, so we can decide before 6 October? We would like to…

9:41

Ruben | Vink & CoRe: Two dates for the launch — The 14th or the 21st, which one works for your team? ———————— Vink & Co · Utrecht

Joris BakkerNeeds a replyPO number for October — Hi Sanne, can you put our PO on the invoice? Finance needs it by Friday, otherwise it moves to…

Lumeer StudioTaskRe: New logo before the launch — Super, thank you. The new files are in the shared folder, can you place them on the…

Work through them one by one (4)

Rivilo cleared 14 newsletters and notifications and filed 3 invoices under Finance.

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Get through your inbox one mail at a time.

Open what needs you in a full-screen flow: what is being asked, Rivilo’s draft, and one key to send, archive, snooze or turn it into a task. Pick a tone, or choose between two versions of the reply.

Sending is always your own click, with an undo window. Rivilo never sends anything without you.

Working through your mail1 of 3

Annemarie de Vries

Pricing page before the campaign

What’s being askedThe proposal for the new pricing page this week, so Studio Mara can decide before their campaign on 6 October.

Rivilo’s draftHi Annemarie, happy to. You will have the proposal on Thursday: three plans, a short comparison and the FAQ, fixed price in three phases. Speak soon, Sanne

FriendlyShorterPropose a call first

Send & nextArchive & nextSnoozeCreate task

⌘↵ sendE archiveS laterT taskF forward

A mail that is actually a task becomes one.

When a mail needs more than a quick reply, Rivilo turns it into a task with a sensible deadline and the mail attached, and takes it out of your inbox. It shows up in Today, next to the rest of your work.

On a board, a matching thread becomes a card that moves to Waiting when you reply and comes back when the client does.

Joris, LumeerAction for youTaskPO number for October — Can you put our PO on the invoice? Finance needs it by Friday.

Yesterday

↓ Rivilo made it a task and archived the mail

Today

Add Lumeer’s PO to the October invoice

Fri~15m

Joris, Lumeer · mail attached

Requests land on the right board by themselves.

Point a board at a Gmail label, an address or a sender domain, or describe what belongs there and let Rivilo judge. Test the catch on the last 14 days before you switch it on.

Or give the board its own forwarding address. Rivilo only sees what you send there.

Mail on this boardRivilo reads alongForward

Mail that matches lands on this board as a card, quietly, with provenance.

Catches

Rivilo judges: support questions from clients, not sales or newsletters

New cards land in

New

After you reply, move to

Waiting on customer

Rivilo keeps track of urgency

Rivilo estimates time per card

Done on the board → label “Rivilo/Afgehandeld” and archive in Gmail

6 conversations from the last 14 days would land here.

Activate & add these 6Activate from now on

The details

All your Gmail inboxes in one placeYour own inbox and the shared one, side by side or as one list.

Works with Outlook and Microsoft 365Rivilo reads and sorts Outlook too; sending from Outlook is still to come.

Find any mail by asking for itSearch in plain words, like ‘the open invoice from Kristel’.

Take back a send, or schedule itEvery send has an undo window, and can be sent later.

Work fast and efficiently with keyboard shortcutsT task, D done, E archive, F forward, S snooze.

Your mail stays with your providerRivilo does not store the content of your email on its servers.

Discover more of Rivilo

InboxMail that sorts itself into work. BoardsRequests become cards that move themselves on. Docs, slides and sheetsWritten with you, in your own themes. BrandYour look and your voice on everything you send. WorkflowsDescribe it in a sentence, Rivilo builds it. Rivilo chatAsk anything about your operation. PagesYour team’s knowledge, in one place. NotificationsBriefings in Slack, Teams and WhatsApp (beta). HoursYour week per project, against your contract.

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And the best thing? You’ll have it set up in minutes.

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